Standard Operating Procedures / Protocols(SOP) for controlled crew change for seafarer sign-on and sign-off at Indian Port –
*Souce – D.G Shipping of India
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1. Ship owner / Recruitment and Placement
Service (RPS) agency to identify Seafarer for joining the ship.
2. Seafarer to fill up the travel and contact history for last 28 days as per Form (attached) and submit it to the ship owner / RPS agency by email.
3. Ship owner / RPS agency to submit the duly filled in seafarer’s travel and contact history Form to a DG (Shipping) approved medical examiner, for assessment and certification of the seafarer’s fitness to join ship.
4. Based on the seafarer’s travel and contact history for last 28 days submitted by the ship
owner / RPS agency, the medical examiner may call the seafarer for standard medical
examination prescribed by DGS for certifring medical fitness of the seafarer.
5. Upon medical examiner’s confirmation for processing the sign-on, the following further
processes are to be completed by the Ship owner / RPS agency:
a. Seafarer’s travel route is to be identified;
b. Details of the Seafarer, vehicle, and driver for the proposed travel to be uploaded on DGS website “e-pass for seafarers link” for generation of-pass, if needed.
6. The downloaded e-pass to be submitted to the local authority in the area where the seafarer resides for clearance for sign-on and for issue of a transit pass from the place of residence to the place of embarkation on the shipping vessel.
7. The transit pass (to and fro) for such movement by road, for the seafarer and one driver, will be issued by the Govemment of the State / Union Territory where the seafarer resides.
8. The transit pass (to and fro) will be issued for a fixed route and with specified validity
and will have to be adhered to strictly. Such transit pass would be honored / allowed by
the authorities ofthe State / Union Territory along the transit route.
9. Ship owner / RPS agency to ensure completion of the following processes prior to sign-on:
a. Uploading on DGS website the requisite details of the Seafarer as per Form I / IIIA;
b. Vehicle to be properly sanitized and sanitizers, PPE (masks, hand gloves) kept in
place for driver and seafarer;
c. Seafarer and driver to maintain the social distancing requirements as per MoHFW
d. At the city of port of embarkation, the Seafarer shall undergo the COVID-19 test to
confrrm “negative” test result for COVID-I9.
e. The seafarer would be ready for sign-on if the Covid-l9 test is negative. Otherwise
action would be taken as per guidelines of MoHFW;
f. Online sign-on (e-migrate) to be done for the seafarer;
10. Till the time test results are awaited, the seafarer will be dropped at a safe location, by the car.
11. With the completion of the above formalities and negative CoVID-19 test report, the seafarernwould be ready for signing-on and can be placed on board.
12. Driver to drop seafarer in the port, as applicable and use the pass for return journey.
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2. For Sign-off
l. The master of a vessel, before arrival at its port of call in India, shall ascertain the state of health of each person on board the vessel and submit the Maritime Declaration of Health to the health authorities of the port and to the port authorities. In addition, the information required by the local health authorities of the port, like temperature chart, individual health declaration, etc. shall also be provided by the master as per the directives of the health authorities of the port. Port health authorities shall grant pratique to the vessel prior to berthing as per necessary health protocols.
2. Seafarer to wear necessary PPE (masks, hand gloves) on arrival.
3. Seafarer will be cleared by Immigration authority.
4. Seafarer arriving on a vessel would undergo the COVID-l9 test to conflrm that he/she is negative of COVID-l9. After disembarking and till the time the seafarer reaches the facility for sample collection/ testing to be mutually decided by the Port & State Govemment, within port premises, it will be ensured by the shipowner / RPS that all safety precautions as per standard health protocol are observed.
5. Till the time test reports are received, the seafarer shall be kept under quarantine facility approved by the Port and State Heath Authorities.
6. If the seafarer is tested as “positive” for covlD-l9, he/ she will be dealt with as per the
procedures laid down by MoHFW, Govt. of lndia.
7. Seafarer arriving on a vessel from any foreign port within 14 days of departure from foreign port shall be kept in quarantine for a total of 14 days from the date of departure from the last foreign port at a facility approved by the Port or State authority. On completion of 14 days, he shall undergo a COVID-I9 test to confirm ‘negative’ test’
8. Upon a seafarer tested as “negative”, the ship owner / RPS agency to ensure completion of the following processes:
a. Seafarer’s travel route post sign-off is to be identified;
b. Details of the Seafarer, vehicle, and driverii for the proposed havel to be uploaded on DGS website “e-pass for seafarers link” for generation ofe-pass, if needed;
c. Requisite details of the seafarer as per Form I / IIIA are to be uploaded on DGS
9. Seafarer/ Shipping company/ RPS to download the e-pass from his / her ‘DGS E-governance seafarer profile’, if needed.
10. The downloaded e-pass to be submitted to the Local Authority in the area where the seafarer disembarks for clearance for sign-oft, for issue of a transit pass from tlle place of disembarkation to the place ofhis/ her residence.
l l. The transit pass for such movement by road, for the seafarer and one driver, will be issued by local authorities of the Govemment of the Statefunion Territory where the seafarer disembarks.
12. The transit pass (to and fro) witl be issued for a fixed route and with specified validity and will have to be adhered to strictly, Such transit pass would be honored/ allowed by the authorities ofthe State/ Union Territory along the transit route.
13. Ship owner / RPS agency to ensure the following for taking seafarer home:
a. Vehicle being used for travel is properly sanitized and PPE (masks, hand gloves) and
sanitizers made available for driver and seafarer;
b. Driver and seafarer to maintain the social distancing requirements as per MoHFW